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Accounting and Office Administrator

Position: Accounting and Office Administrator
Location: Calgary, Alberta
Category: Corporate
Date Posted: 01/02/2018
Job Description:


About Citadel

Headquartered in Calgary, Alberta, Citadel Drilling Ltd. (Citadel) was formed to focus on the deployment of a fleet of technologically advanced automated AC drilling rigs to service the deep horizontal and self-moving pad specific markets in Western Canada. Our vision is to be recognized as best in class with respect to our equipment, our commitment to safety and our people. We plan to achieve this standard through the acquisition of talented individuals who align closely with our core values of Performance, Acknowledgement, Courage, Communication and Trust (PAC²T). At Citadel we are passionate about listening to our clients to deliver an extraordinary drilling experience.

About the Accounting and Office Administrator

We are currently searching for an Accounting and Office Administrator to join our team in Calgary. This position reports to the Controller and works closely with all levels of management across the company. As the successful candidate, you will be relied upon to provide basic to intermediate level accounting knowledge, with the capacity to take on more senior responsibilities. You will also possess the skills necessary to provide general administrative/clerical support to others in the office.

Responsibilities - Accounting

  • Administer the accounts payable function, complete cheque runs, vendor account audits and reconciliations, respond to supplier queries for payment
  • Maintain approved vendor system, master files, and supporting documentation for procurement contracts
  • Receive purchase invoices in the ERP system and prepare monthly accruals
  • Create and issue vendor purchase orders (PO’s) for Calgary office and assist personnel located at our Nisku office with creation and distribution of operational and rig construction PO’s
  • Complete cash receipts, bank deposits and daily cash reconciliations
  • Prepare month-end balance sheet account reconciliations and general journal entries
  • Other duties as assigned

Responsibilities - Office

  • First point of contact to welcome clients, vendors and other visitors to the Calgary office
  • First point of contact to answer and direct general telephone enquiries
  • Assist in the preparation of meeting materials, take and distribute minutes
  • Coordinate the purchase of office supplies and equipment
  • Schedule maintenance of office equipment as needed
  • Provide other general office duties including coordination of mail and courier services, file management, maintenance of reception, boardroom and kitchen areas
  • Other duties as assigned

Qualifications and Education Requirements

  • Commitment to Citadel’s vision and core values
  • Excellent communication skills, both written and verbal
  • Strong organizational skills with a demonstrated ability to manage competing priorities
  • Intermediate to advanced level of proficiency using the full suite of Microsoft Office software
  • Experience working with Microsoft Dynamics/ Great Plains is an asset
  • Diploma/Certificate in Business Administration/Accounting or equivalent combination of education and experience
  • Previous experience working in a similar role within the oil and gas service sector is preferred
  • Outgoing attitude and personable disposition will help ensure your success in this role


Total Compensation Plan

  • Base salary plus annual bonus
  • Stock options
  • Comprehensive health and dental plan

Citadel provides a dynamic, and highly energetic work environment. We encourage innovation and support the personal growth of our employees. If this sounds like the right opportunity for you, apply on-line at

We would like to thank all applicants for their interest in this position. Only those individuals who best match our qualifications and education requirements will be contacted for an interview.

Requistion_ID: 9
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